Machining at its finest
Supplier Terms and Conditions
SPECIAL NOTES TO SUPPLIERS OF PRODUCTS OR SERVICES THAT DIRECTLY IMPACT THE DELIVERABLE PRODUCTS OF COLUMBIA PRECISION
b) DRAWINGS & SPECIFICATIONS – Applicable issues (revision levels) of all drawings, standards and/or specifications provided by Columbia Precision to the supplier for the performance of this purchase order are to be returned to Columbia Precision at the completion of this order. The supplier is responsible for providing these documents to their sub-tier suppliers as applicable to the performance of this order.
c) MATERIAL PROVIDED BY COLUMBIA PRECISION – Material traceability requires that all scrap parts and excess material be returned to Columbia Precision at the completion of this order.
d) RECORD RETENTION – Unless otherwise specified, suppliers and their sub-tier suppliers will retain on file all data relative to the manufacture or processing of this purchase order for a period of not less than thirty (30) years after final shipment, and records will be available to Columbia Precision personnel, our customers and/or regulatory authorities.
e) NON-CONFORMING MATERIAL – Material with a non-conformance that cannot be reworked into a conforming condition must be documented and submitted for review and disposition by Columbia Precision and/or its customer's Material Review Board (MRB). Suppliers shall not ship non-conforming material without receipt and completion of Columbia Precision and/or its customers MRB disposition unless authorized in writing by MRB or Quality.
f) NON-CONFORMING PRODUCT – Suppliers shall immediately notify Columbia Precision when it is suspected or known that non-conformances exist or have been delivered. This notification is to be followed by a letter providing all detailed information concerning shipped product, the cause of the non-conformance, and the appropriate corrective action taken to preclude recurrence.
g) CORRECTIVE ACTION REQUEST – Responses to requests for corrective action must be received within the time noted on the request. Failure to provide corrective action responses in a timely manner will result in a reduction of supplier approval status. Continued failure will result in the removal of an approved supplier status.
h) MATERIAL HEAT LOT CONTROL – All same-sized materials or components used to fulfill the requirements of this purchase order must maintain heat number traceability and therefore must not be combined. Co-mingling of same-size material of different heat lots is NOT allowed.
i) FOREIGN OBJECT DAMAGE (FOD) PREVENTION – Suppliers shall establish and maintain an effective Foreign Object Damage (FOD) Prevention Program (ref: MIL-STD-980 or similar) or deburring process of products. The program shall be proportional to the sensitivity of the design and application of the purchased product as well as the FOD or remnants of material or products generated during the manufacturing process.
j) COMPETENCE OF EQUIPMENT & PERSONNEL – Suppliers will verify that they have the equipment, tooling, personnel, capacity and capability to fulfill the requirements of purchase orders assigned to the supplier. In the event that the supplier cannot verify the requirements of equipment, tooling, personnel, capacity and capability, the supplier must notify Columbia Precision within 24 hours after receipt of purchase order.
k) CHANGE ORDERS – Columbia Precision (Buyer) may at any time initiate changes by issuing to the seller a written change order, that alters, adds to, or deducts from the goods or services of the original purchase order. Any such changes are subject to the terms of this order, and the seller agrees to promptly comply with the terms of any change order.
l) FLOWDOWN REQUIREMENTS – Suppliers are required to flow down to sub-tier suppliers all applicable requirements in the purchasing documents, including key characteristics where required.
m) PAYMENT TERMS – Columbia Precision purchase orders will establish the payment terms for the specified purchase. In the event the supplier fails to meet the agreed upon terms as outlined within the specified purchase order the supplier will be notified of a failure of terms and a payment arrangement between Columbia Precision and the supplier will be processed.
n) SUPPLIERS CONTRIBUTION TO PRODUCT CONFORMITY – Suppliers shall perform tasks as defined within Columbia Precision purchase orders and special instructions as required. Suppliers are responsible for maintaining the agreed upon time schedule and requirements set forth in the purchase order.
o) PRODUCT SAFETY – Suppliers will process and handle products as defined in technical and purchase order requirements.
p) ETHICAL BEHAVIOR – Suppliers are required to conduct business in proper ethical behavior and accordingly to best business practices.
q) PREVENTION OF COUNTERFEIT PARTS – Suppliers shall plan, implement, and control processes appropriate to Columbia Precision and the product, for the prevention of counterfeit or suspect counterfeit part use and their inclusion in product delivery to Columbia Precision. r) HUMAN TRAFFICKING – The requirement to adhere to FAR 52.222-50 is mandatory to all contractors, suppliers and agents Columbia Precision engages with. This requirement is to be flowed down to all sub-tier contractors, suppliers and agents who engage in business indirectly with Columbia Precision.